Academic Materials Director - Remote in Mission, KS at Concorde Career Colleges

Date Posted: 11/15/2022

Job Snapshot

Job Description

SUMMARY

The Academic Materials Director is responsible for efficient, compliant, and fiscally responsible management of books, eBooks, digital content, equipment, products, and services required for students to successfully complete their chosen program of study. All Concorde associates are required to display professionalism and uphold Concorde’s Mission and the core values of respect for the individual, integrity, teamwork, customer service, and achievement.

KEY RESPONSIBILITIES

  • Systematically manage Student Provided Materials (SPM) lists by campus and program including coordinating with campus associates and suppliers, data entry, data verification, and error correction. The SPM list includes, but is not limited to, textbooks, eBooks, digital curriculum content, equipment, materials, and other services such as any required health screening and inoculations.
  • Ensure use of approved SPM lists through appropriate and timely communication and enforce adoption of changes
  • Collaborate closely with Procurement on sourcing of new or revised materials/books. Includes being main Academic contact with any third-party regarding management of overall textbook processes.
  • Coordinate with Procurement to determine suppliers that are suitable to provide materials for new and revised programs
  • Collaborate with Procurement to work effectively with suppliers to develop contracts and statements of work to meet Concorde requirements prior to presenting leadership for approval and execution
  • Evaluate inventory as changes are considered to curricula or materials and strategically implement with Procurement to reduce waste, inventory, and shipping costs
  • Create and maintain:
    • Consumables list by program to ensure supplies sufficient for student use, reduction of overuse and waste, and efficient, cost-effective inventory
    • Standardized equipment lists by program and campus to ensure minimum academic requirements are met
    • Required health screening and inoculation list by program and enforce compliance to eliminate excess cost and provide real time updated lists to Procurement team
  • Verify, research, code and submit academic invoices from all suppliers including publishers, subject matter experts, curriculum developers, and others to ensure compliance with contracts and accuracy of billing
  • Manage all academic contracts through Concorde’s contract management system
  • Work closely with Campus Operations leadership and in conjunction with Finance and Procurement departments to maintain textbook margins, manage other non-labor direct expenses, ensure internal controls are followed and build accountability measures at campuses
  • Perform other duties, as assigned

Experience/Education

EXPERIENCE/EDUCATION

  • Bachelor’s degree or minimum three years related work experience
  • Experience in inventory management, accounting, cost controls, or finance preferred
  • Strong attention to detail, organizational skills, and quick learner of complex processes
  • Proficiency in Microsoft Office
  • Excellent customer service skills
  • CampusNexus experience a plus